If you are a global payroll customer then you will be able to find a list of previously approved, rejected or pending approvals on Mauve Insight. To access this feature, open Mauve Insight and select the Global Payroll icon from the navigation bar.

You will be presented with a list of all historical payroll outputs and the details of the payroll run. The filters at the top of the table can be used to select the required payroll based on country, month, year and approval status filters.

To download a particular pay run, select the three dot icon at the end of the table and select Download. An archive file will download automatically to your device from which you can access the output files and store the files locally.

If you have received an email asking you to sign-off on a particular payroll run, you can do so by selecting the pay run based on the approval status. Outstanding payrolls will be marked as 'Awaiting Approval' and a filter can be applied to the selection to see payrolls with this particular status.

To approve or reject a payroll, click on the corresponding three dot icon at the end of table to download your files. Review the output files for correctness and select either Approve or Reject.

When selecting either approve or reject, you will be prompted to leave any comments. You can use this section to inform Mauve of any notes or potential issues with the payroll. Once you click Publish, Mauve will be notified of the approval or rejection as well as any comments that you have added.

In the event that you have rejected a payroll, Mauve will generate new corrected reports and return the amended reports to Mauve Insight and the above process can be repeated. You will be notified anytime that new reports are available via email. Once a payroll is approved, final reports and calculations will be processed and the pay run will be closed off.

You can view previously made comments by clicking on the speech icon on a particular payroll run. This icon is available wherever a comment has previously been made and will be stored against the payroll run.

If your organization has multiple contacts for payroll, you can find out who has approved or rejected a payroll by scrolling across to the 'Responsible user' column in the table. This column details who signed off a payroll and when the run was signed off.